Understanding the FMLA Process – We’re Here to Help

In April, we shared the City’s Paid Time Off & Leave of Absence Policy. This month, we would like to take a deeper dive into the Leave of Absence process, specifically how to request leave under the Family and Medical Leave Act (FMLA).

Life happens...whether it’s welcoming a new child, managing a serious health condition, or caring for a family member. The Family and Medical Leave Act (FMLA) is designed to support you during these important times. Here’s what you need to know about requesting FMLA leave.

Step 1: Contact Human Resources

If you believe you may need FMLA leave, your first step is to contact Human Resources. You may provide notice either verbally or in writing. From there, HR will guide you through the next steps and answer any questions you may have.

We can help you determine whether you need:

• Full (continuous) leave
• Intermittent leave (taking leave periodically as needed)
• A reduced work schedule (temporarily reducing your workday or workweek)
• Eligible employees may take up to 12 workweeks of leave in a 12-month period, or up to 26 workweeks to care for an injured or ill service member.

What Happens Next?

HR follows federal guidelines and will provide you with:

• A Department of Labor Notice of Eligibility and Rights & Responsibilities
• The required certification forms for you and your health care provider
• A written designation notice once your FMLA leave is approved

We will review everything with you to ensure you understand your rights and responsibilities throughout the process.

Providing Notice

If your need for leave is foreseeable (such as a planned surgery or birth of a child), please provide at least 30 days’ notice when possible.

If the need arises in less than 30 days, notify your supervisor and HR as soon as possible – typically the same day or the next business day.

For unexpected events (such as an emergency or hospitalization), please follow the City’s usual leave notification procedures and notify your supervisor and HR as soon as you are able.

Short-Term Disability: If applicable, HR will also provide information regarding short-term disability benefits during the FMLA process and assist you with that coordination.

FMLA can feel overwhelming, but you don’t have to navigate it alone. Human Resources is here to walk you through every step and provide support along the way. If you have questions or think you may need leave, please reach out — we are here to help.

Human Resources
(478) 988-2713
hr@perry-ga.gov